Legal Administrative Assistant - NYC
Tilray
Full-time
On-site
New York, United States
$75,000 - $80,000 USD yearly
Legal Administrative Assistant - NYC
(On-site)
Tilray Brands is a leading global cannabis-lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, and Australia that is changing people's lives for the better – one person at a time – by inspiring and empowering the worldwide community to live their very best life by providing them with products that meet the needs of their mind, body, and soul and invoke a sense of wellbeing. Tilray’s mission is to be the trusted partner for its patients and consumers by providing them with a cultivated experience and health and wellbeing through high-quality, differentiated brands and innovative products. A pioneer in cannabis research, cultivation, and distribution, Tilray’s unprecedented production platform supports over 20 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and beverage alcohol brands.
Job Summary:
Tilray is seeking a highly skilled Administrative Assistant to join our NYC team in person by providing administrative support to our Global General Counsel and members of the Executive Team. The ideal applicant will be an agile problem solver, who thrives in a fast-paced environment. The successful candidate will demonstrate superb attention to detail, sound judgement, and strong organization and time management skills. The person in this role must have a bias for action and be resourceful in their management of short and long-term deliverables. They must also demonstrate reliability and the ability to implement processes and move work activities through to completion.
Kindly note that this position is fully onsite to be based out of our NYC office at Park Avenue.
Salary: USD $75,000.00 - $80,000.00 annual + other perks and benefits
Roles and Responsibilities:
- Responsible for maintaining and updating legal entity charts and filings;
- Coordinating and processing legal invoices for attorney approval and payment.
- Process law firm invoices for appropriate review, approval and payment
- Maintain daily record keeping with electronic filing of documents and use of document management systems, including legal entity level management platform
- Create and organize information, and generate reference tools for easy use by the office
- Prepare and format strategic documents and reports
- Maintain and update databases and tracking systems
- Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
- Maintain appointment schedules by planning/scheduling meetings, conferences, teleconferences, and travel
- Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Maintain confidence and protects confidential information
- Complete projects as assigned by executives, including T&E expense reports
- Contribute to team effort by accomplishing related results as needed
Qualifications:
- Office Administration or Business Administration diploma required
- At least two years office management/administration experience in a mid-large size office
- Equivalent combination of education and experience may be considered
- Must be a “power user” of Teams and PowerPoint; Proficient in Microsoft Office applications including Word, Excel and Outlook and expense platforms such as Concur.
- Ability to work under pressure with tight deadlines and confidential information in a fast-paced environment including support to senior leaders and executives
- Detail-oriented, exercises sound judgment and possesses exceptional written and verbal communication skills
Key Skills/Capabilities:
- Ability to work under pressure with tight deadlines and confidential information; Ability to multi-task and prioritize work
- Familiar with key legal principles and possess incredible accuracy, strong IT skills and excellent time management skills
- Self-starter with ability to work diligently, independently, and enthusiastically as part of a team
- Effective and clear communicator (verbal/written)
- Proactive and “can do” attitude with strong problem-solving skills
- Ability to present self in professional manner and maintain a high level of confidentiality
- An unquestioned work ethic, willingness to “roll up your sleeves” and accept a wide variety of assignments as required and work closely with Executive Leaders
- Tilray welcomes applications from all qualified individuals and is committed to employment equity and diversity in the workplace.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.
Please note that Tilray does not authorize, engage, or sponsor any consultants, agencies or organizations that seek certain personal or financial information from you (e.g. passwords, login ids, credit card information). High Park does not charge any application, processing or onboarding fee at any stage of the recruitment or hiring process.
When replying to emails, please ensure the sender name and email address match exactly. Please also ensure the Reply-To address matches the sending address exactly.
If you are concerned about the authenticity of an email, letter, or call purportedly from, for, or on behalf of High Park, please send an email inquiry to infosec@tilray.com